TIC2017 Terms and Conditions of Attendance and Participation

These are the terms (the “Agreement”) governing your attendance at and participation in any INFITT event (the “Event” or the “INFITT Events”). By registering for the Event you agree to these terms, which form a binding legal contract between INFITT, Inc. (“INFITT”) and the registered attendee or participant (“you”). If you are registering on behalf of another individual, it is your responsibility to ensure the person attending is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the attendee or participant aware of these terms and that they have accepted these terms.

1 Attendee Requirements

1.1 Admittance. Your registration entitles you to admittance to the Event for which you have registered. Any and all other costs associated with your attendance (including without limitation travel and accommodation expenses) shall be borne solely by you, and INFITT shall have no liability for such costs.

1.2 Use of Likeness. By attending the Event you acknowledge and agree to grant INFITT the right at the Event to record, film, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to INFITT includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.

1.3 Event Content. You acknowledge and agree that INFITT, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time.

1.4 Age Requirements. Everyone including children in strollers accompanying their parents, will be admitted.

1.5 Identification. All attendees must provide two forms of identification: one government-issued photo ID and one document proving their affiliation with the company name appearing on their registration (pay stub, business card, etc.).

1.6 Attendee Badge Usage. Attendee badges must be worn at all times in Event areas.

1.7 Visa Requirements. It is the sole responsibility of the attendee to take care of any government visa requirements. Attendees who require an entry visa should allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. INFITT will not contact embassies and consulates on behalf of visa applicants or provide any other assistance relating to visa issues. Failure to obtain a visa in advance of an Event does not constitute a valid basis for obtaining a refund. Visa invitation requests are due no later than 30 business days prior to the Event. Requests received after that will not be honored. In order for the Visa invitation to be processed, the name on the credit card used to register must match the name of the requestor.

2 Prohibited Conduct

2.1 Limitations on Use. By registering for a complimentary INFITT Events pass you agree not to sell, trade, transfer, or share your complimentary code or badge. By registering for a paid INFITT Event Pass, you agree not to share, sell or trade your badge. In the event that INFITT determines that you have violated this policy, INFITT may cancel your badge(s), retain any payments made by you, report you to law enforcement authorities, and ban you from future INFITT Events.

2.2 Disruptive Conduct. You acknowledge and agree that INFITT reserves the right to remove you from the Event if INFITT, in its sole discretion, determines that your presence or behavior create a disruption or hinder the Event or the enjoyment of the Event by other attendees. All INFITT badges are the property of INFITT and must be returned to INFITT upon request.

2.3 Badge Misuse. Attendees wearing badges from previous INFITT Events or falsified badges and/or sharing or swapping badges will be immediately ejected from the Event and banned from future Events. INFITT considers such conduct theft of service, trespassing, and fraud and will report violators to law enforcement authorities. If such conduct is discovered after an Event, violators will be invoiced according to onsite registration pricing and will be required to pay their invoice in full in order to avoid being reported to law enforcement authorities.

2.4 Suitcasing. “Suitcasing” refers to the practice of attending a trade show but “working the aisles” from a suitcase or briefcase, soliciting business from other attendees and exhibitors. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during show hours is within a contracted exhibit space on the show floor. Exhibiting companies are encouraged to protect their investment and report any violations to INFITT management. Attendees observed soliciting business in the aisles or other public spaces, or in another company’s booth, will be ejected from the Event and may be banned from future events in INFITT’s sole discretion.

2.5 Photography, Recording, Live Streaming, and Videotaping. Attendees may not record or broadcast audio or video of sessions at INFITT Events. INFITT allows cameras on the show floor. Attendees may take pictures within the show for purposes of company or annual reports, company media pieces, marketing materials, etc.

2.6 Unethical/Non-Compliant Marketing. INFITT reserves the right to deny admission to anyone who engages in or is reputed to engage in unethical or non-compliant marketing practices.

2.7 In addition to the requirements and prohibitions set forth in this Section 2, INFITT may also exclude any prospective attendee from registering for or attending any Event, in INFITT’s sole discretion. Furthermore, INFITT reserves the right to cancel, in its sole discretion, any attendee’s registration upon refund of the admission fees paid to INFITT; provided, however, that if an attendee is cancelled for violating any prohibition or requirement set forth in this Section 2, INFITT may retain all fees paid.

3 Fees

3.1 Payment. The payment of the applicable fees for the Event is due upon registration. If such payment is insufficient or declined for any reason INFITT may refuse to admit you to the Event and shall have no liability in that regard.

3.2 Taxes. The fees may be subject sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.

4 Cancellation, Cancellation Insurance, Substitution, and Lost Badge Policy

4.1 Cancellation of Registration WITH Cancellation Insurance Purchased. At the time of registration, attendees may purchase INFITT Attendee Registration Insurance. INFITT Attendee Registration Insurance enables attendees to cancel their registration and receive a full refund of Event registration fees. Attendees canceling under INFITT Attendee Registration Insurance must send an email to info@infitt.ca with “CANCELLATION” in the subject header no less than 7 days prior to the commencement of the Event. Cancellations received within 7 days prior to the commencement of the Event will not receive a refund. The cost of INFITT Attendee Registration Insurance is $45 per attendee and can only be purchased at the time of registration. All refunds will be sent four to six weeks after the Event has concluded.

4.2 Cancellation of Registration WITHOUT Cancellation Insurance Purchased. Except as otherwise outlined in this Section 4, all cancellations and requests for refunds MUST be submitted in writing by the deadlines listed within this policy. Telephone, fax, and e-mail requests WILL NOT be honored. Send letters to:
INFITT Canada. Attention: Senthuran 216 – 3300 McNicoll Avenue, Toronto, ON, M1V 5J6, CANADA. All refunds will be sent four to six weeks after the Event has concluded. Refund requests will be processed based on the following Cancellation Schedule:

  • Letters postmarked more than sixty (60) calendar days prior to arrival will receive a 50% refund, less a $10.00 administration fee.
  • Letters postmarked less than sixty (60) calendar days prior to arrival will not receive a refund unless INFITT Cancellation Insurance was purchased.

4.3 Substitution and Change Policy. Attendee changes or substitutions may be made to any attendee registration until the first date of the Event for a $10.00 administrative service charge. Substitutions or changes done on site after the Event has commenced will be subject to a $20 administrative service charge. However, once you have received your badge on site, it cannot be changed, substituted, or reissued to a different person.

4.4 Lost Badge Policy.
If your badge is lost, a replacement will only be issued at the current onsite rate.

5 Registration Confirmation, INFITT Updates, TIC2017 Magazine and eSocial Networking Platform

5.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box to in case any of your INFITT email(s) are caught by spam filters.

5.2 You will receive essential information for registered attendees electronically at the email address and mailing address that provided on your registration form.

5.3 In addition, you will also begin to receive the INFITT weekly email newsletter and TIC2017 Magazine, if you were not previously on our mailing list. You will also be added to the INFITT Pathable Networking Platform where you can connect with other attendees prior to the event and request onsite meetings.

5.4 If you would like to opt-out of any of these benefits, please let us know.

6 Privacy Policy INFITT owns and operates INFITT Events and is committed to protecting the privacy of its attendees. INFITT does not rent, share, or sell your contact information or other personal information to any third parties. INFITT’s privacy policy is available at: http://www.infitt.ca/privacy/

7 Intellectual Property

7.1 All intellectual property rights in and to the Event, the Event content, and all materials distributed at or in connection with the Event are owned by INFITT, or the Event sponsors or speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks (including without limitation “TIC 2017”, “INFITT Conference” and “INFITT Meetups”) or other trade names appearing at the Event, in any Event content or in any materials distributed at or in connection with the Event for any reason without the prior written permission of INFITT, Inc.

7.2 For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by INFITT, Inc. or any of its affiliates; nor does this Agreement grant to you any right or license to any other intellectual property rights of INFITT, Inc. or its affiliates, all of which shall at all times remain the exclusive property of INFITT, Inc. and its affiliates.

8 Disclaimer of Warranties, Limitation of Liability

8.1 INFITT gives no warranties in respect of any aspect of the Event or any materials related thereto or offered at the Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Event is provided on an “as-is” basis. Neither INFITT nor its affiliates accept any responsibility or liability for reliance by you or any person on any aspect of the Event or any information provided at the Event.

8.2 Except as required by law, neither INFITT nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages or losses arising directly or indirectly from the Event or other aspect related thereto or in connection with this Agreement.

8.3 The maximum aggregate liability of INFITT for any claim in any way connected with, or arising from, the Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to INFITT under this Agreement.

9 Miscellaneous INFITT’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. INFITT shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond INFITT’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable or sub-licensable by you except with INFITT’s prior written consent. This Agreement shall be governed by the laws of the Province of Ontario and the parties shall submit to the exclusive jurisdiction of the Ontario courts. A party that substantially prevails in an action brought under this Agreement is entitled to recover from the other party its reasonable attorneys’ fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications and other understandings relating to the subject matter of this Agreement, and that all modifications must be in a writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement and you acknowledge that you do not have any authority of any kind to bind INFITT in any respect whatsoever. In addition to this Agreement, if you are an Exhibitor/Sponsor for an Event, the following Exhibitor/Sponsor Terms and Conditions apply to you: http://www.infitt.ca/terms/

UPDATED: June 2017